Roaming Staff Sign-In
For staff members who support multiple buildings
Staff who support more than one campus can sign in to the building where they are physically present to receive that school’s alerts and access active incidents. When they sign in to a new building, they are automatically signed out of the previous one, ensuring notifications are aligned with their current location.
Why It Matters:
For roaming staff, accurate building alignment is critical during an emergency. This update ensures the right people receive the right alerts at the right time, improving coordination and reducing confusion across campuses.
Download Group Messaging Logs
For administrators conducting post-incident review and documentation
After an incident, admins can download group messaging logs to retain a complete record of communications sent and received during the event. This provides an accessible file for documentation, review, and reporting purposes.
Why It Matters:
Clear records support transparency and continuous improvement. Downloadable messaging logs help schools document response actions, evaluate communication effectiveness, and maintain records for after-action reviews or compliance needs.
Campus Movement
Recent Campus Movement updates are designed to strengthen visibility, improve flexibility, and simplify daily operations across your school. From smarter event registration controls and mobile-friendly volunteer applications to real-time Flex adjustments and schedule management tools, these enhancements help schools manage who is on campus, where students are, and how plans adapt throughout the day. Each update supports safer, more coordinated movement without adding administrative complexity.
Clearer Success Banner & Messaging
For front office staff using tablets for visitor check-in
Updated success banners are now more visible, with clearer color differentiation and explicit messaging indicating whether the action was a sign-in or sign-out. This provides immediate visual confirmation to staff and visitors. There is nothing you need to do to activate this feature.
Why It Matters:
During busy arrival times, clarity matters. Clear visual confirmation reduces confusion, prevents duplicate entries, and keeps the front office running smoothly and confidently.
Name Confirmation During ID Scanning
For front office staff using tablets for visitor check-in
When a visitor’s ID is scanned using the tablet camera and the system is not fully confident in the extracted name (due to glare, damaged ID, etc.), the app will prompt the user to confirm or correct the name before proceeding. This prompt appears only when the Kiosk Profile allows manual sign-in, ensuring staff can quickly verify details before completing the check-in process.
Why It Matters:
Accurate visitor identification is foundational to campus safety. This added confirmation step reduces data errors, prevents mismatched records, and ensures screening and reporting are tied to the correct individual every time.
Smarter Dashboard & Reorganized Experience
For school staff managing events, registrations, and capacity
EventSafe now features a cleaner, more intuitive event dashboard that surfaces the most important information at a glance. Admins can instantly see registration status, attendee counts versus capacity, and event timing without clicking into each event.
Event creation now flows directly into the Event Details page, making it easier to review, share, and manage your event immediately after setup.
Why It Matters:
School events move fast. Clear visibility into registration activity and capacity helps teams plan staffing, security, and logistics with confidence. Less clicking means less friction and more time focused on creating safe, successful events.
Invitations via CSV Upload
For schools hosting events with a defined guest list
Admins can upload and manage access code lists that require registrants to enter a valid code before completing registration. Lists can be activated or deactivated as needed, and code usage is tracked automatically.
Why It Matters:
Access codes help schools control capacity, prevent unauthorized registrations, and ensure the right people are attending the right events — all while maintaining a smooth registration experience.
Access Codes for Controlled Registration
For schools that need to limit registration to approved groups
Admins can upload and manage access code lists that require registrants to enter a valid code before completing registration. Lists can be activated or deactivated as needed, and redemption counts are tracked automatically.
Why It Matters:
Access codes help schools control capacity, prevent unauthorized registrations, and ensure the right people are attending the right events — all while maintaining a smooth registration experience.
Built-In Event Attendance Visibility
For front office staff and event coordinators monitoring registration progress
The Attendees tab now lives directly within the Event Details page, displaying real-time registration counts against event capacity. Admins can add individuals manually or via CSV and immediately see how close the event is to full capacity.
Why It Matters:
Events are part of campus movement. Knowing who is expected on campus supports safer planning, smoother check-in, and better coordination with security and front office staff. Clear visibility reduces surprises and supports confident event-day operations.
New Mobile-Friendly Volunteer Application
For parents, guardians, and community members applying to volunteer
VolunteerSafe now features a modern, mobile-friendly application experience designed for today’s users. Volunteers can easily complete applications, upload required documents, and submit information directly from their phone or tablet, without changing their existing approval workflows.
The new experience maintains the same safety criteria, background screening requirements, and review processes your school already relies on. To activate this feature, contact support@raptortech.com.
Why It Matters:
When applying is simple, more qualified volunteers complete the process. A streamlined mobile experience reduces applicant drop-off, improves turnaround time, and strengthens your volunteer pipeline, while preserving the safety standards that protect your campus.
Switch & Remove Students in Real Time
For administrators and teachers managing Flex activities
Admins and associated teachers can switch students between Flex activities at any time, even after the session has started. Teachers can remove students before the attendance window opens, while admins retain removal permissions once it begins. Currently available in Early Access. Contact the Customer Success Team to learn more.
Why It Matters:
When priorities shift, students can be quickly reassigned without disrupting structure or losing visibility. Real-time flexibility keeps Flex organized, accountable, and responsive.
Default Rosters for Flex Activities
For administrators and teachers running recurring Flex sessions
Admins can create a default roster for any Flex activity, automatically placing a consistent group of students into every future session. Rosters can be updated at any time, and teachers can choose whether students are allowed to switch sessions.
Why It Matters:
Default rosters reduce repetitive setup and ensure key students are consistently scheduled where they need to be. It creates a dependable structure for recurring activities while still allowing flexibility when needed.
Pause Your Schedule for Snow Days & Emergencies
For administrators managing unexpected closures or modified school days
Admins can quickly pause the daily schedule by adding a holiday for that date. This temporarily turns off class roster and bell schedule data to prevent incorrect information from displaying to students and staff. SmartPass continues to function normally, allowing passes to be created without disruption.
Why It Matters:
Snow days, severe weather, and facility issues happen. Pausing the schedule ensures accuracy on days when your bell schedule does not apply, without requiring a workaround or alternate system.
Student Wellbeing
This month’s Student Wellbeing update introduces Raptor Insight, a new analytics platform that gives school leaders centralized visibility into safety and wellbeing activity across schools. By transforming Raptor data into clear dashboards and reports, Insight helps districts identify trends earlier, strengthen oversight, and make more informed decisions to support safer school communities.
Better Visibility into Safety & Wellbeing Data
For district leaders, safety teams, and administrators
![[Insight Dashboard Still]](https://higherlogicdownload.s3.amazonaws.com/RAPTOR/2ae03796-9c08-43ef-895a-d0759ca1b592/UploadedImages/Shipped_Images/Product-Lockup-Insight-2048x1404__1_.png)
Raptor Insight is now available, giving district leaders a centralized view of safety and well-being data across schools. Integrated with StudentSafe (with additional Raptor solutions coming soon), Insight delivers intuitive dashboards and board-ready reports that help districts monitor trends, strengthen oversight, and make more informed decisions.
![[Insight Dashboard GIF]](https://higherlogicdownload.s3.amazonaws.com/RAPTOR/2ae03796-9c08-43ef-895a-d0759ca1b592/UploadedImages/Shipped_Images/Insight_StudentSafe_Overview.gif)
Why It Matters:
With greater visibility into safety and well-being activity, leaders can identify trends sooner, demonstrate accountability, and proactively support safer school communities. Currently available to StudentSafe customers. Contact your Customer Success Team to learn more.
Safety Training & Compliance
This month’s Safety Training & Compliance updates include improvements to staff accident reporting that strengthen the reporting process, along with two new courses focused on supporting students with special needs and meeting federal school meal requirements. Together, these updates help protect staff and students, maintain compliance, and support confident, effective school operations.
More Reliable Staff Accident & Incident Reporting
For HR teams, risk managers, and district administrators
Continuous enhancements to accident workflows, including reporting tools and exports, have improved consistency and strengthened the overall staff accident reporting process.
Why It Matters:
Accurate reporting and secure data handling are essential for protecting staff and maintaining compliance. These enhancements help districts maintain compliance, protect staff privacy, and confidently manage incident reporting and documentation.
Supporting Students with Special Needs
For all school staff who support students with special needs
This new course helps school staff better understand the diverse disabilities and medical conditions students may experience in today’s inclusive classrooms. Participants learn common characteristics, how these needs may impact learning and behavior, and practical ways to provide safe, supportive, and equitable learning environments. To gain access to this course, contact your Safety Advisor.
Why It Matters:
This training helps ensure all students have equal access to learning and allows staff to respond confidently to diverse needs, supporting a more inclusive and compliant school environment.
Non-Foodservice Personnel Transporting and Serving National School Meals
For teachers, teachers' assistants, and foodservice staff
This new micro-learning course, provided by the Southwestern Ohio Educational Purchasing Council (EPC), helps teachers and support staff understand their role in safely transporting and serving reimbursable school meals in alignment with USDA National School Lunch Program (NSLP) and School Breakfast Program (SBP) requirements. Participants learn proper meal components, portion selection, and safe service practices to support compliant meal distribution. To gain access to this course, contact your Safety Advisor.
Why It Matters:
This training helps protect student safety and ensures schools remain eligible for USDA meal reimbursements by reinforcing compliance with federal meal service standards.